How Can You Manage the Corrupted PST Files?
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PST files are one of the biggest components of MS Outlook and users rely on them to store calendar events, messages, and other data items or email attachments. One of the biggest advantages of the PST files is that they are not only prone to corruption but also extremely unreliable, which sometimes causes permanent loss of confidential business information or data. Apart from that, the repairing process of the corrupted PST files is also time-consuming and they might affect the IT administrators.
Many businesses are using the DataNumen PST recovery tool which helps them locate corrupted PST files and repair the damaged ones. Businesses are also using this specific tool to migrate the essential data items from the corrupted PST files to a new PST file so that they can eliminate the damaged ones.
In this article, we will discuss the background of the PST files as well as some great ways to manage the corrupted PST files. Without further ado, let’s get started.
Overview of the PST Files
MS Outlook desktop client is responsible for the creation of the PST files. The PST files are used by MS Outlook users who want to save the local copies of contacts, email messages, calendar events, and task lists.
The PST files work as containers that contain different types of individual items and a folder structure. As attachments and emails sometimes get quite large and some PST files contain countless items, the size of the PST files can easily reach up to a couple of gigabytes. In the modern version of MS Outlook, the maximum size limit of the PST files is 50GB.
How the PST Files Are Used?
If you want to create the PST files, you need to use MS Outlook’s Auto Archive function which will remove the older email messages and attachments from your MS Outlook account and store them locally within the PST files. The feature has been set as default for MS Outlook 2003 and older versions.
Most users consider using the PST files when they need to move the data items and attachments of their email from one place to another such as migration of the mail servers. PST files can also be used when businesses need to store the data items of their former employees. The PST files are a great way to store the old email data items.
Why the PST Files are Problematic?
The PST files aren’t strong file formats and they are not designed for long-term storage space for a large number of data items. The size of the PST files grows rapidly and makes them extremely prone to corruption, especially if multiple users try to access the same PST file over the network. You need to provide a significant amount of time to repair the corrupted PST files which will drain the resources of the IT administrators.
After the introduction of the MS Exchange 2010, MS developers understood the issues associated with the PST files. Therefore, they created enhancements that will prevent MS Outlook users from creating separate local archive storage. As per Tech Target, you can access the data easily by storing them on local archive storage.
What are the Causes of PST File Corruption?
The PST files are not designed for long-term usage as they are a complicated binary file format. While updating or creating the PST files, if any complications might result in the partial update, the PST files of your MS Outlook account will be corrupted. The larger the PST files, the more prone they become to corruption.
The PST files can also be corrupted when they are opened in the background and you shut them down abruptly. This can happen due to either crash of Windows or the MS Outlook system itself. If you turn off the system without closing the MS Outlook software or the PST files from the background, they will be corrupted. If you want to fix a corrupt PST, you need to use our PST recovery tool.
Some businesses use their network to store the PST files where multiple users will have access to the same file. This is a configuration that is even unsupported by the MS developers. When you store the PST files over the network, any problem in the network will make the PST files face corruption. Not to mention, if two users try to access the same PST file at the same time over the network, the PST files will face severe corruption.
The oversizing of the PST files is another common cause of PST file corruption. When the size of the PST file reaches its limit, the PST files will start crashing and as a result, they will be corrupted. This problem is more visible if you use the older version of MS Outlook where the maximum size limit of the PST files is 2GB.
Conclusion
This is how you will be able to manage the corrupted PST files. Do you have any other questions? Make sure you comment below to let us know.
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I'm Mijan, the author of MR Laboratory. I have been writing for blogs and various sites for the past 5 years. I try to help you with various information and knowledge through my writing. My goal is to write about information technology in Bengali language in a simple and understandable way. I believe that everyone can improve their skills and knowledge with the right information. Let me know if you have any comments or questions. Inshallah I will try my best to help you.
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